digital preservation services provided by Maggioli fall within the Document Management Activities and allow you to organise and enhance the information assets of Public Administrations, Cultural and Archival Institutions, Professionals and Businesses of all sizes.
We provide integrated and vertical services for a Full Outsourcing of documentary processes, using the most Evolved web-based technologies, in accordance with the technical specifications of the regulations.
Digital Preservation services are based on a set of technical and regulatory rules that allow for the freezing and maintenance over time of the status, value, and validity of transmitted digital documents, ensuring compliance with legal obligations and their fiscal or evidentiary value.
In 2015, Maggioli obtained accreditation from the Agency for Digital Italy AGID to perform the service Digital Preservation of public administration’s digital documents, in conformity with current legislation and according to the highest levels of quality and security. Following this recognition, it was entered on the online register of active custodians, maintained by AgID.
Since 2018, Maggioli has been part of the Accredited Conservators of Assintel, National Association of ICT Companies.
DOCUMENTS TO WHICH IT APPLIES
The conservation of digital documents is applicable to every digital file or document (signed or unsigned) and, in order to guarantee the completeness and consistency of the information that will subsequently be searched for, it offers the possibility of attaching further documents, annotations, signatures and metadata:
- Registers and Books (Journal, LUL, Protocol Registrations, Accounting Registers)
- Tax Documents (Electronic Invoices, SDI Notifications, Statements, Orders)
- Statements and Acts (Resolutions, Determinations, Minutes)
- Procedures and Files (One-Stop Shop for Productive Activities, One-Stop Shop for Residential Buildings)
- Communications (PEC, email, circulars, information)
- General documentation (registered or unregistered)
- Full classification holders, adopting the customer's classification plan (Resolutions, Decrees, Ordinances, Electronic Invoices, Contracts)
When activating a Digital Preservation process, archives (which by law must be drawn up and kept for years) they can be created using the computer documents produced by the management system, or received from counterparties, without the need to print them and organise them in a physical archive, and with the possibility of integrating them with paper-based documents (delivery notes, correspondence, receipts).
The solution allows for native integration with K-POSTING and with all Maggioli management software and provides versatile and suitable access methods for both manual and automatic feeding, including from other management or storage products.
Choosing an integrated Digital Preservation process offers several benefits that allow for better organisation of document workflows and archives, ensuring greater efficiency and cost savings.
The main advantages
- Speed and Safety
- Cost reduction
- Environmental respect
- Compliance with legal obligations
- Archival integrity assurance
- Legal and fiscal protection
- Business continuity guarantee
How does digital preservation work
The service generates a virtual archive seteach customer's reserved area, for which the methods of document submission (uploading), batch archival closing frequencies (signing and timestamping), and document types to be processed are established.
All archives are continually monitored and updated in compliance with current legislation. and all activities concerning them are logged in customer-specific logs, which are also retained.
Contact us for more information on 0932 667555 or at commerciale@sikuel.it
