What is a B2B electronic invoice? And B2C? What information is necessary for the production of the correct XML file? From what date? What software to use? These are some of the questions we will answer by offering you a simple, fast and versatile solution for managing all document flows related to electronic invoicing.
Digitising B2B and B2C relationships, reducing tax evasion, simplifying and reducing tax compliance, and saving on printing and postage costs are some of the advantages of electronic invoicing, which will come into effect on 1st January 2019. From this date, all invoices must be digitally signed and sent in XML format to the SDI, the Revenue Agency's platform, as already happens between Public Bodies.
What is a B2B electronic invoice? And B2C?
Electronic invoicing is a digital document issued in XML (eXtensible Markup Language) format. Its introduction will allow for the abandonment of paper support, eliminating printing, postage, and storage costs.
All transactions between individuals, professionals or businesses with a VAT number (Business to Business), and those with consumers, private individuals without a VAT number (Business to Consumer), will therefore have to comply with the obligation of electronic invoicing to adapt to the provisions of current legislation.
What information about companies and citizens is needed to pass the SDI checks?
To correctly complete the electronic invoice for B2B transactions, in addition to the VAT number, you will need the Company Unique Code to this linked. This 7-character identifier it is fundamental for sending and receiving of the e-invoice as it indicates the relevant telematic address.
For B2C transactions, on the other hand, it will only be necessary to provide the recipient of the electronic invoice's valid fiscal code.
Ensuring these data are retrieved in good time and updating your database therefore becomes a necessary good practice for managing electronic activities efficiently and promptly.
How to manage invoicing for individual citizens whose tax code is unknown
To address this situation, which would objectively have prevented the issuance of electronic invoices in certain cases, please note the Decree of the Director of the Revenue Agency of 28 December 2018, concerning the provisions relating to Procedures for issuing electronic invoices via the Interchange System. The issuing entities shall communicate, by PEC, to the Revenue Agency the Unique contractual identification codes which can be used, as an alternative to the tax code, to complete the electronic invoice to be sent to the SDI.
By what date must we comply with the new regulations?
There will be a six-month grace period to adapt without incurring any penalties. Therefore, from 1 January to 30 June 2019, paper invoices can still be issued, which will become obsolete from 1 July.
The electronic invoicing process must comply with [relevant regulations/standards, e.g., the SEPA Credit Transfer scheme, the XML ZUGFeRD standard, the Peppol network, etc.].
As previously specified, all invoices issued must be Exported in XML format, adhering to a set of technical specifications for approval by the SD., digitally signed and sent to the Interchange System of the Revenue Agency and therefore conserve per norma As foreseen by Article 44 of the CAD to guarantee authenticity, reliability, readability, and retrievability of digital documents, which can then be sent to recipients via PEC.
How will credit notes and off-balance sheet invoices be handled?
They will be managed in the same way as ordinary role invoices by creating/extracting the XML file.
Has anything changed with automatic payments?
The automatic debit will be initiated after the invoice has been accepted by the SDI.
For simple, fast and automatic management of the entire electronic invoicing process, our company has developed K-POSTING, an integrated web solution with Sikuel management software and compatible with any other billing software.
What is K-POSTING? What are its strengths?
It is the integrated web solution that meets the need to manage the entire B2B and B2C electronic invoicing process.
K-POSTING allows for mass digital signature, sending invoices via XML to the Interchange System, their digital archiving, and sending them to the recipient via PEC or ordinary mail.
Here in detail is all the K-POSTING functionality and advantages which offers with the aim of simplifying processes and implementing correct procedures, saving the user time.
The utility of mass signing
This service allows you to import XML files and apply digital signatures automatically and en masse to all contained documents, without the need to repeat the operation for each individual file or invoice in the batch to be sent.
The simplicity of sending to the SDI
Once all the documents in the batch have been digitally signed, they are sent in bulk to the Italian Revenue Agency's Interchange System. The SDI checks the characteristics of the invoices and proceeds with approval or with any notifications that will be monitored on the software to resolve them.
The safety of compliant storage
Among the obligations provided for by law regarding electronic invoicing is digital archiving. Our substitute archiving service, compliant with current legislation, offers all the organisational and technological guarantees to keep all issued documents secure.
The versatility of electronic posting
The service allows for mass emailing, both via @pec and ordinary email, of all outgoing document flows, which can be accompanied by supporting SMS notifications. The subject and content of both emails and SMS messages are customisable. Furthermore, it will be possible check in real time the sending results and archive the electronic delivery and read receipts.
The K-POSTING service is aimed at whom?
To all Municipalities and Managers of services provided by the Public Administration aiming for lean, smart, and automated management of electronic invoicing procedures.
For more information on the features, support, and services related to K-POSTING VISIT THE PRODUCT PAGE and do not hesitate to contact us.
